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PRIVACY POLICY

Last Updated: Jan 30th 2025

INTRODUCTION

Welcome to Job Protocol Labs, Ltd. (“Job Protocol,” “we,” “us,” or “our”), a company incorporated in the United Kingdom, operating the following AI-driven recruitment platforms:

  • HollyHires.ai (“Holly” – AI-powered recruiter for employers)

  • HunterScouts.com (“Hunter” – AI career agent for candidates)

  • HiringAgents.ai (“HiringAgents” – AI-native staffing firm)

This Privacy Policy explains how we collect, use, store, and share personal data when you interact with our services. It applies to job candidates, website visitors, recruiters, and business clients and complies with relevant privacy laws, including the General Data Protection Regulation (GDPR).

By using our Services, you agree to the collection, use, and processing of your data as described herein. If you do not agree, you must stop using our Services immediately.

1. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy covers:

  • Job Candidates & Professionals whose data is collected for recruitment purposes.

  • Website Visitors & Users who engage with our platforms.

  • Recruiters & Hiring Companies using our services to find talent.

What This Policy Does NOT Cover:

  • This Privacy Policy does not apply to personal data processed on behalf of recruiters/employers using our services. In such cases, we act as a data processor, and our clients (the hiring companies) are responsible for their own privacy practices.

  • This policy does not cover third-party websites or services linked from our platforms.

2. MINIMUM AGE REQUIREMENT

Our Services are only available to individuals aged 18 and older. If you are under 18, you are not permitted to use our platforms.

If we become aware that we have collected personal data from someone under 18, we will delete it immediately. Parents or guardians may contact us at privacy@hiringagents.ai to request data removal.

3. INFORMATION WE COLLECT

We collect different types of personal data from job candidates, employers, and website visitors, categorized as follows:

3.1 Information Collected from Job Candidates

We collect candidate data in the following ways:

a) Publicly Available Information

  • We may gather publicly accessible professional data from job boards, career sites, and online profiles.

  • This may include name, job title, employment history, education, skills, and professional qualifications.

  • Sensitive data (e.g., health status, political beliefs, race, sexual orientation) is not collected from public sources.

b) Information Shared Directly by Candidates

  • Candidates may provide additional personal information when they apply for roles, interact with Hunter, upload resumes, or communicate with us.

  • This may include contact details, career preferences, salary expectations, and documents like resumes or cover letters.

  • Unlike publicly available data, this private information is kept confidential and is not disclosed without consent.

c) Information Collected During Candidate Interactions

  • When engaging with Holly or Hunter, we may ask follow-up questions and record responses to improve job matching.

  • These interactions may be via chat, email, phone, or SMS, and we store this data securely to refine future recommendations.

3.2 Information Collected from Employers & Business Clients

  • Business clients using Holly and HiringAgents provide company and recruiter details, including:

    • Company name, job roles, hiring preferences, and contact details

    • Billing and payment information for subscription-based services

    • Correspondence and records of communications with our teams

3.3 Information Collected from Website Visitors

When you visit our websites (HollyHires.ai, HunterScouts.com, or HiringAgents.ai), we automatically collect:

  • Device information (IP address, browser type, operating system)

  • Usage data (pages visited, session duration, referral sources)

  • Cookies & tracking technologies (See our [Cookie Policy] for details)

4. HOW WE USE PERSONAL INFORMATION

We use personal data for the following legitimate business purposes:

4.1 For Job Candidates

  • Connecting candidates with employers based on qualifications and preferences

  • Facilitating interviews, applications, and career recommendations

  • Improving AI-driven job-matching through pattern analysis

  • Notifying candidates about new, relevant job opportunities

4.2 For Employers & Business Clients

  • Providing hiring automation and AI-driven talent sourcing

  • Facilitating recruiter communication and hiring workflows

  • Offering customer support and troubleshooting

4.3 For Marketing & Communications

  • Sending newsletters, industry updates, and promotional content (You can opt-out anytime)

  • Conducting user research and platform improvements

4.4 Legal Compliance & Security

  • Preventing fraud, spam, or unauthorized access

  • Complying with legal, tax, and regulatory obligations

5. DISCLOSURE OF PERSONAL DATA

We may share personal data in the following cases:

5.1 With Employers & Recruiters

Candidate data is shared only with recruiters actively hiring and is not made publicly accessible through our platform.

5.2 With AI Service Providers (e.g., OpenAI)

  • Third-party AI providers cannot use candidate data for model training.

  • All AI interactions comply with data retention policies (deletion within 30 days unless legally required otherwise).

5.3 With Legal & Regulatory Authorities

We may disclose information to law enforcement, courts, or regulatory bodies when required by law.

5.4 Business Transactions

If Job Protocol Labs undergoes a merger, acquisition, or sale, personal data may be transferred to the new entity.

6. PRIVACY RIGHTS & CHOICES

Under GDPR, you have the following rights:

  • Right to Access: Request a copy of your data.

  • Right to Rectification: Correct inaccurate information.

  • Right to Deletion: Request removal of your data.

  • Right to Restrict Processing: Limit how we use your data.

  • Right to Object: Opt out of marketing communications.

To exercise your rights, email privacy@hiringagents.ai.

7. DATA SECURITY MEASURES

We implement security measures such as:

  • Encryption for sensitive information.

  • Access controls to prevent unauthorized data access.

  • Regular security audits to monitor potential risks.

While we take precautions, no online service is 100% secure, and we encourage users to protect their own accounts.

8. RETENTION OF PERSONAL DATA

  • Job candidate data is retained until the candidate requests deletion.

  • Recruiter & client data is retained as long as necessary for legal and operational purposes.

9. CHANGES TO THIS PRIVACY POLICY

We may update this policy periodically. If changes are significant, we will notify users via email or on our website.

10. CONTACT INFORMATION

For privacy-related inquiries, contact:

📩 Email: privacy@hiringagents.ai

📍 Mailing Address:

Job Protocol Labs Ltd

71-75 Shelton Street, Covent Garden

London WC2H 9JQ, United Kingdom

Get Started

PRIVACY POLICY

Last Updated: Jan 30th 2025

INTRODUCTION

Welcome to Job Protocol Labs, Ltd. (“Job Protocol,” “we,” “us,” or “our”), a company incorporated in the United Kingdom, operating the following AI-driven recruitment platforms:

  • HollyHires.ai (“Holly” – AI-powered recruiter for employers)

  • HunterScouts.com (“Hunter” – AI career agent for candidates)

  • HiringAgents.ai (“HiringAgents” – AI-native staffing firm)

This Privacy Policy explains how we collect, use, store, and share personal data when you interact with our services. It applies to job candidates, website visitors, recruiters, and business clients and complies with relevant privacy laws, including the General Data Protection Regulation (GDPR).

By using our Services, you agree to the collection, use, and processing of your data as described herein. If you do not agree, you must stop using our Services immediately.

1. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy covers:

  • Job Candidates & Professionals whose data is collected for recruitment purposes.

  • Website Visitors & Users who engage with our platforms.

  • Recruiters & Hiring Companies using our services to find talent.

What This Policy Does NOT Cover:

  • This Privacy Policy does not apply to personal data processed on behalf of recruiters/employers using our services. In such cases, we act as a data processor, and our clients (the hiring companies) are responsible for their own privacy practices.

  • This policy does not cover third-party websites or services linked from our platforms.

2. MINIMUM AGE REQUIREMENT

Our Services are only available to individuals aged 18 and older. If you are under 18, you are not permitted to use our platforms.

If we become aware that we have collected personal data from someone under 18, we will delete it immediately. Parents or guardians may contact us at privacy@hiringagents.ai to request data removal.

3. INFORMATION WE COLLECT

We collect different types of personal data from job candidates, employers, and website visitors, categorized as follows:

3.1 Information Collected from Job Candidates

We collect candidate data in the following ways:

a) Publicly Available Information

  • We may gather publicly accessible professional data from job boards, career sites, and online profiles.

  • This may include name, job title, employment history, education, skills, and professional qualifications.

  • Sensitive data (e.g., health status, political beliefs, race, sexual orientation) is not collected from public sources.

b) Information Shared Directly by Candidates

  • Candidates may provide additional personal information when they apply for roles, interact with Hunter, upload resumes, or communicate with us.

  • This may include contact details, career preferences, salary expectations, and documents like resumes or cover letters.

  • Unlike publicly available data, this private information is kept confidential and is not disclosed without consent.

c) Information Collected During Candidate Interactions

  • When engaging with Holly or Hunter, we may ask follow-up questions and record responses to improve job matching.

  • These interactions may be via chat, email, phone, or SMS, and we store this data securely to refine future recommendations.

3.2 Information Collected from Employers & Business Clients

  • Business clients using Holly and HiringAgents provide company and recruiter details, including:

    • Company name, job roles, hiring preferences, and contact details

    • Billing and payment information for subscription-based services

    • Correspondence and records of communications with our teams

3.3 Information Collected from Website Visitors

When you visit our websites (HollyHires.ai, HunterScouts.com, or HiringAgents.ai), we automatically collect:

  • Device information (IP address, browser type, operating system)

  • Usage data (pages visited, session duration, referral sources)

  • Cookies & tracking technologies (See our [Cookie Policy] for details)

4. HOW WE USE PERSONAL INFORMATION

We use personal data for the following legitimate business purposes:

4.1 For Job Candidates

  • Connecting candidates with employers based on qualifications and preferences

  • Facilitating interviews, applications, and career recommendations

  • Improving AI-driven job-matching through pattern analysis

  • Notifying candidates about new, relevant job opportunities

4.2 For Employers & Business Clients

  • Providing hiring automation and AI-driven talent sourcing

  • Facilitating recruiter communication and hiring workflows

  • Offering customer support and troubleshooting

4.3 For Marketing & Communications

  • Sending newsletters, industry updates, and promotional content (You can opt-out anytime)

  • Conducting user research and platform improvements

4.4 Legal Compliance & Security

  • Preventing fraud, spam, or unauthorized access

  • Complying with legal, tax, and regulatory obligations

5. DISCLOSURE OF PERSONAL DATA

We may share personal data in the following cases:

5.1 With Employers & Recruiters

Candidate data is shared only with recruiters actively hiring and is not made publicly accessible through our platform.

5.2 With AI Service Providers (e.g., OpenAI)

  • Third-party AI providers cannot use candidate data for model training.

  • All AI interactions comply with data retention policies (deletion within 30 days unless legally required otherwise).

5.3 With Legal & Regulatory Authorities

We may disclose information to law enforcement, courts, or regulatory bodies when required by law.

5.4 Business Transactions

If Job Protocol Labs undergoes a merger, acquisition, or sale, personal data may be transferred to the new entity.

6. PRIVACY RIGHTS & CHOICES

Under GDPR, you have the following rights:

  • Right to Access: Request a copy of your data.

  • Right to Rectification: Correct inaccurate information.

  • Right to Deletion: Request removal of your data.

  • Right to Restrict Processing: Limit how we use your data.

  • Right to Object: Opt out of marketing communications.

To exercise your rights, email privacy@hiringagents.ai.

7. DATA SECURITY MEASURES

We implement security measures such as:

  • Encryption for sensitive information.

  • Access controls to prevent unauthorized data access.

  • Regular security audits to monitor potential risks.

While we take precautions, no online service is 100% secure, and we encourage users to protect their own accounts.

8. RETENTION OF PERSONAL DATA

  • Job candidate data is retained until the candidate requests deletion.

  • Recruiter & client data is retained as long as necessary for legal and operational purposes.

9. CHANGES TO THIS PRIVACY POLICY

We may update this policy periodically. If changes are significant, we will notify users via email or on our website.

10. CONTACT INFORMATION

For privacy-related inquiries, contact:

📩 Email: privacy@hiringagents.ai

📍 Mailing Address:

Job Protocol Labs Ltd

71-75 Shelton Street, Covent Garden

London WC2H 9JQ, United Kingdom

Get Started

PRIVACY POLICY

Last Updated: Jan 30th 2025

INTRODUCTION

Welcome to Job Protocol Labs, Ltd. (“Job Protocol,” “we,” “us,” or “our”), a company incorporated in the United Kingdom, operating the following AI-driven recruitment platforms:

  • HollyHires.ai (“Holly” – AI-powered recruiter for employers)

  • HunterScouts.com (“Hunter” – AI career agent for candidates)

  • HiringAgents.ai (“HiringAgents” – AI-native staffing firm)

This Privacy Policy explains how we collect, use, store, and share personal data when you interact with our services. It applies to job candidates, website visitors, recruiters, and business clients and complies with relevant privacy laws, including the General Data Protection Regulation (GDPR).

By using our Services, you agree to the collection, use, and processing of your data as described herein. If you do not agree, you must stop using our Services immediately.

1. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy covers:

  • Job Candidates & Professionals whose data is collected for recruitment purposes.

  • Website Visitors & Users who engage with our platforms.

  • Recruiters & Hiring Companies using our services to find talent.

What This Policy Does NOT Cover:

  • This Privacy Policy does not apply to personal data processed on behalf of recruiters/employers using our services. In such cases, we act as a data processor, and our clients (the hiring companies) are responsible for their own privacy practices.

  • This policy does not cover third-party websites or services linked from our platforms.

2. MINIMUM AGE REQUIREMENT

Our Services are only available to individuals aged 18 and older. If you are under 18, you are not permitted to use our platforms.

If we become aware that we have collected personal data from someone under 18, we will delete it immediately. Parents or guardians may contact us at privacy@hiringagents.ai to request data removal.

3. INFORMATION WE COLLECT

We collect different types of personal data from job candidates, employers, and website visitors, categorized as follows:

3.1 Information Collected from Job Candidates

We collect candidate data in the following ways:

a) Publicly Available Information

  • We may gather publicly accessible professional data from job boards, career sites, and online profiles.

  • This may include name, job title, employment history, education, skills, and professional qualifications.

  • Sensitive data (e.g., health status, political beliefs, race, sexual orientation) is not collected from public sources.

b) Information Shared Directly by Candidates

  • Candidates may provide additional personal information when they apply for roles, interact with Hunter, upload resumes, or communicate with us.

  • This may include contact details, career preferences, salary expectations, and documents like resumes or cover letters.

  • Unlike publicly available data, this private information is kept confidential and is not disclosed without consent.

c) Information Collected During Candidate Interactions

  • When engaging with Holly or Hunter, we may ask follow-up questions and record responses to improve job matching.

  • These interactions may be via chat, email, phone, or SMS, and we store this data securely to refine future recommendations.

3.2 Information Collected from Employers & Business Clients

  • Business clients using Holly and HiringAgents provide company and recruiter details, including:

    • Company name, job roles, hiring preferences, and contact details

    • Billing and payment information for subscription-based services

    • Correspondence and records of communications with our teams

3.3 Information Collected from Website Visitors

When you visit our websites (HollyHires.ai, HunterScouts.com, or HiringAgents.ai), we automatically collect:

  • Device information (IP address, browser type, operating system)

  • Usage data (pages visited, session duration, referral sources)

  • Cookies & tracking technologies (See our [Cookie Policy] for details)

4. HOW WE USE PERSONAL INFORMATION

We use personal data for the following legitimate business purposes:

4.1 For Job Candidates

  • Connecting candidates with employers based on qualifications and preferences

  • Facilitating interviews, applications, and career recommendations

  • Improving AI-driven job-matching through pattern analysis

  • Notifying candidates about new, relevant job opportunities

4.2 For Employers & Business Clients

  • Providing hiring automation and AI-driven talent sourcing

  • Facilitating recruiter communication and hiring workflows

  • Offering customer support and troubleshooting

4.3 For Marketing & Communications

  • Sending newsletters, industry updates, and promotional content (You can opt-out anytime)

  • Conducting user research and platform improvements

4.4 Legal Compliance & Security

  • Preventing fraud, spam, or unauthorized access

  • Complying with legal, tax, and regulatory obligations

5. DISCLOSURE OF PERSONAL DATA

We may share personal data in the following cases:

5.1 With Employers & Recruiters

Candidate data is shared only with recruiters actively hiring and is not made publicly accessible through our platform.

5.2 With AI Service Providers (e.g., OpenAI)

  • Third-party AI providers cannot use candidate data for model training.

  • All AI interactions comply with data retention policies (deletion within 30 days unless legally required otherwise).

5.3 With Legal & Regulatory Authorities

We may disclose information to law enforcement, courts, or regulatory bodies when required by law.

5.4 Business Transactions

If Job Protocol Labs undergoes a merger, acquisition, or sale, personal data may be transferred to the new entity.

6. PRIVACY RIGHTS & CHOICES

Under GDPR, you have the following rights:

  • Right to Access: Request a copy of your data.

  • Right to Rectification: Correct inaccurate information.

  • Right to Deletion: Request removal of your data.

  • Right to Restrict Processing: Limit how we use your data.

  • Right to Object: Opt out of marketing communications.

To exercise your rights, email privacy@hiringagents.ai.

7. DATA SECURITY MEASURES

We implement security measures such as:

  • Encryption for sensitive information.

  • Access controls to prevent unauthorized data access.

  • Regular security audits to monitor potential risks.

While we take precautions, no online service is 100% secure, and we encourage users to protect their own accounts.

8. RETENTION OF PERSONAL DATA

  • Job candidate data is retained until the candidate requests deletion.

  • Recruiter & client data is retained as long as necessary for legal and operational purposes.

9. CHANGES TO THIS PRIVACY POLICY

We may update this policy periodically. If changes are significant, we will notify users via email or on our website.

10. CONTACT INFORMATION

For privacy-related inquiries, contact:

📩 Email: privacy@hiringagents.ai

📍 Mailing Address:

Job Protocol Labs Ltd

71-75 Shelton Street, Covent Garden

London WC2H 9JQ, United Kingdom